Changes (amendments)/New Policy

For list of changes as published in the UI Register October 2007-April 2009 click here.

Instructions:

First Step:

New Policy:  View Policy Writing Guide (link to the left.)

Amendment (change): Check if a policy has been REQUESTED for Review (below), if so contact individual listed and work together on changes: 

             Requested APM Policies   (Archived list of Requested APM Policies)

              Requested FSH Policies    (Archived list of Requested FSH Policies)

Second Step: 

1. Request original MS Word policy document from apm@uidaho.edu or fsh@uidaho.edu. Reference policy number in subject line e.g. APM 50.55, FSH 3360.
2. Use "track changes" in MS Word to edit policy. Why?  Tracking changes maintains a historical archive of policy changes and allows employees to see exactly what was changed in a policy that they use. 
3. Follow these guidelines:
   • Rewrite (yes/no?):  Once you begin with track changes and discover that 3/4 of the policy is deleted/changed - it is a rewrite.  Indicate on the coversheet (below) that it is a rewrite and what policy or policies are affected. DO NOT use a rewrite to simplify the editing process.
   • Format: Ensure that all new policies and changes to existing policies are consistent with the policy template (click here) as much as possible.  Note:  The template is provided as an example and should not be taken as a mandatory form to strictly adhere to.  Some policies have unique circumstances and will differ e.g. preamble is used for the FSH.
   • Links: Keep to a minimum!  If you must use a link make sure they work and do not link to external non-UI sites.  Check with General Counsel (885-6125 or counsel@uidaho.edu). 
   • Guidance: The writing guide link to the left can be very helpful.
4. Download and fill out cover sheet (below).
5. Policy Sponsor must review and approve the policy (see FSH 1460 B-6 and C).  Enter name and date on cover sheet (below).
6. General Counsel (counsel@uidaho.edu) must review and sign off prior to returning the policy and cover sheet.
7. Return an electronic copy of both the cover sheet and policy to apm@uidaho.edu or fsh@uidaho.edu.  Reference policy number in subject line e.g. APM 30.55, FSH 3120.

Cover Sheet:       "Cover Sheet Form" 

A cover sheet must be used for all proposed changes to, deletions of and proposed new university-wide policies, e.g. those in the Faculty-Staff Handbook or the Administrative Procedures Manual.

wrkshopCover