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Faculty/Staff International Travel Registration

The University asks that you register your international travel as there is an effort to track where faculty and staff are travelling in case of emergencies, to coordinate efforts, and to collect valid underwriting data for insurance purposes.  Thank you for taking a moment to complete this form and read the information below.

General Information

Name                                       Title

Department
E-Mail

Travel Itinerary
Please be specific. This is for emergency purposes.
Activity Dates City/Country


Will students accompany you on this trip? 
If students will accompany you, you will be contacted by International Programs with further University requirements.
 
Emergency Contact Information
If you would like UI International Programs, and/or the Risk Management Office staff to contact your Emergency Contact(s) in the case of any emergency that may affect you while traveling abroad on university business, please submit their information below

1st Contact
Name Relationship
Address
Telephone Email

2nd Contact
Name Relationship
Address
Telephone Email

Country Information
UI International Programs suggests that you register your trip with the U.S. Department of State Smart Traveler Enrollment Program so they can assist you in the case of an emergency in the country or countries where you’ll be travelling. You can do this at: https://travelregistration.state.gov/ibrs/ui/.

The U.S. Department of State also provides Country Specific Information about every country in the world at: http://travel.state.gov/travel/travel_1744.html.


Important Insurance Information
While you are traveling it will be important that you have sufficient medical evacuation/repatriation insurance. We do not consider the University of Idaho employee insurance or the State of Idaho employee travel insurance provided by ACE to be sufficient. It is our suggestion that your department purchase supplemental insurance for you for your trip. You can search a variety of policies to meet different needs through www.insuremytrip.com. One good plan for medical evacuation and repatriation of remains that you’ll find through this website is called “Take Me Home” and is provided by MedEx. It will evacuate you to the hospital of your choice nearest your home. Most other medical evacuation plans evacuate you to the hospital nearest to where you are that has the facilities you need. Depending on the kind of coverage you would like, you might find other policies that are more appropriate.

These are the coverage amounts we would suggest for your travel abroad:

• Coverage oversees
• Sickness and accident coverage on a 24-hour basis
• Repatriation of Remains coverage of at least $50,000
• Emergency Medical Evacuation coverage of at least $100,000
• Lifetime max. benefit for accident or illness of at least $500,000

For your information, you can find Blue Cross providers abroad at https://international.mondialusa.com/bcbsa/index.asp?page=login, however, many of these providers may not actually bill Blue Cross on your behalf. Also, BlueCross may not have the network or connections needed at the time of the illness or injury to provide sufficient medical, medical evacuation, or repatriation of remains services.

As soon as we receive your travel registration, we will email you the State of Idaho employee travel insurance policy information. This policy can be helpful while traveling abroad but the coverage limits are not sufficient.

Thank you and Bon Voyage!